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Policies and Regulations

Gate and Security Policies

We want our guests to have a great time at the Heart O’ Texas Fair & Rodeo. We want to do everything we can to make your experience a safe and positive one. We also expect you to respect our home.

Guests to Heart O’ Texas Fair & Rodeo should be mindful of the following:

  • All guests entering will be subject to a metal detection wand and bag check in an effort to ensure the safety of those attending the Heart O’ Texas Fair & Rodeo at the Extraco Events Center.
  • As a private entity and property policy, weapons (guns, etc.) and sharp metal objects, such as large knives, swords, scissors and the like with blades over five and one-half inches, are not allowed. Pocket knives will be permitted if the total length of the blade does not exceed five and one-half inches.
  • No liquids can be brought on the grounds except for baby formula or those items deemed necessary by security at the gate. No alcohol can be brought onto the grounds.
  • Pursuant to the laws of the State of Texas which preclude open and concealed handguns and knives with blades over five and one-half inches from "premises where a high school, collegiate or professional sporting event or interscholastic event is taking place" and the right of a private entity to prohibit open and concealed handguns and weapons on its property, all handguns and knives with blades measuring over five and one-half inches are precluded from all Extraco Events Center property.


In order to provide a safe environment for patrons and to expedite guest entry during events at the Extraco Events Center, the Heart O' Texas Fair & Rodeo has implemented a clear bag policy that limits the styles and sizes of bags brought in.

• Bags must be clear plastic, vinyl or PVC and cannot exceed 12" x 6" x 12" or clear one-gallon plastic freezer bags (Ziploc bag or similar) are also permitted.
• Small clutch bags, approximately the size of a hand and no larger than 4.5" x 6.5" (with or without a handle or strap) can be taken into the Fairgrounds and will be subject to search.
• An exception will be made for diaper bags and for items necessary for medical reasons after proper inspections.
• Items needed for small children must be in a clear bag that meet the stated dimensions.

Prohibited items include, but are not limited to: purses larger than a clutch bag, coolers, briefcases, backpacks, fanny packs, cinch bags, luggage of any kind, seat cushions, computer bags and camera bags or any bag larger than the permissible size.

Additional Prohibited Items: (Subject to change and vary per event)
• Bags or Backpacks larger than 12” x 12” x 6” – smaller bags must be clear/see through, with the exception of bags smaller than 4.5” x 6.5” x 3" (about the size of a hand)
• Weapons, fireworks or confetti of any kind
• Professional cameras, tablets or computers
• Aerosol containers
• Umbrellas
• Noisemakers or other distracting devices
• Balls, balloons, frisbees, sticks and similar items
• Audio or video recording devices
• Outside food and beverage
• Containers, specifically including glass or plastic bottles, cans, coolers or flasks
• Laser pens/pointers
• Illegal substances
• Animals, except trained service animals
• Signs, flags and banners of any kind

Protesters/Demonstrations Policy

Protesting and demonstrating on the grounds is not allowed at any time. Picketing is not allowed. No signs or messaging that may be deemed offensive is allowed on the grounds. This includes clothing that has offensive messaging is not allowed. Persons found in violation of this policy will be subject to removal from the grounds, arrest and prosecution to the fullest extent of the law.

A designated area will be determined prior to each event to allow for freedom of speech. This area will be in public place on the side walk of the grounds. Persons in this area will be required to stay in the designated area. If a person leaves the area while protesting/demonstrating the person is subject to immediate removal from the grounds and arrest.

The Heart O’ Texas Fair, Inc. Board of Directors operates the Heart O’ Texas Fairgrounds (known as the Extraco Events Center) under a lease from the McLennan County Commissioners Court. This lease allows the private entity Heart O’ Texas Fair, Inc. Board to operate independent from the Commissioners Court and to exercise full control of the activities and policy on the property. The Heart O’ Texas Fair, Inc. is an IRS 501C (3) private non-profit corporation governed by a voluntary, elected board of directors in accordance with its bylaws.
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